Tax season is slowly creeping around the corner, As you gear up to tackle the all the clients, non-stop communication and complex tax-prep itself, having a well-organized and efficient system is crucial. In this blog, we'll walk you through the things you need to get your TaxDome ready to conquer tax season with as much ease as possible.
Update Client Information in TaxDome
Start by ensuring that all client information in TaxDome is up to date. Verify contact details, addresses, and any changes in their financial situation. Having accurate client information minimizes communication gaps and potential errors.
Organize Documents inside TaxDome:
If you haven't already, make sure to create a systematic folder structure within TaxDome to categorize and store client documents. Set up folders for W-2s, 1099s, financial statements, and other tax-related documents. Good organization will simplify all your document needs during tax prep season.
Automate Document Requests in your TaxDome Pipelines:
Use TaxDome's automated document request feature to send out requests for necessary documents to clients. You can create templates for specific document requests and set up automated reminders, ensuring you receive all the required information on time.
Customize Workflows:
Design or update your customized workflows within TaxDome for different tax scenarios. From data collection to filing, create step-by-step workflows that guide both your team and clients through the process. Automate task assignments and deadlines to keep everyone on track.
Utilize e-Signatures in TaxDome:
Make the signing process paperless by using TaxDome's e-signature feature. Send engagement letters, tax forms, and other documents for digital signature, eliminating the need for physical paperwork.
Set Up Secure Communication inside Chats:
Ensure all communication with clients remains secure and confidential within TaxDome's client portal. Encourage clients to use this platform for sharing sensitive information and sending messages to maintain data privacy.
Generate Reports and Insights in TaxDome:
Leverage TaxDome's reporting and Insights features to gain a comprehensive overview of your tax season progress. Monitor the status of tasks, projects, and document submissions, and identify potential bottlenecks.
Tax Season Training for TaxDome:
Host a training session for your team to ensure everyone is well-versed in using TaxDome during tax season. Cover key features, shortcuts, and best practices to optimize efficiency.
Review Billing and Invoicing:
Take the time to review your billing and invoicing procedures within TaxDome. Ensure that your billing rates and client invoices are accurate and aligned with your services.
Client Communication Plan:
Craft a communication plan for tax season. Outline when and how you'll update clients on the progress of their tax returns, deadlines, and any additional requirements.
By preparing your TaxDome platform ahead of tax season, you're setting yourself up for a smoother and more efficient experience both for your firm AND your clients. The streamlined document management, automated workflows, and secure communication offered by TaxDome can make a significant difference in your ability to handle client demands effectively. With the right tools in place, you can navigate tax season with confidence and provide your clients with the top-notch service they deserve.
And remember, now is the time to prepare. Not January 2024 :) Need help? Join the Tax Tech Collective for training, templates and a workshop coming soon to help you get prepared for 2024.